Wolters Kluwer Editorial Assistant in Waltham, Massachusetts

Wolters Kluwer Health's Clinical Effectiveness (CE) organization is a fast-growing and innovation-driven healthcare information technology (HIT) provider working on the front lines of clinical care. Our talented team of physician and pharmacist editors, technologists, and product visionaries collaborate to provide advanced clinical decision support solutions that measurably improve clinical effectiveness by helping healthcare professionals provide optimal care for their patients.

We are searching for an Editorial Assistant to join our team in Waltham, Massachusetts.

The position requires an individual with very strong organizational and time management skills, close attention to detail, and excellent proofreading skills.


The main tasks of the Editorial Assistant are as follows:

  • Work closely with physician deputy editors (DEs) to drive progress in the assigned specialty. An EA will be assigned to one or two medical specialties, depending on the number of DEs in those specialties. Some EAs may work only on one specialty, with one DE, while assisting with other projects.

  • Maintain frequent contact and develop relationships with external authors, editors, and peer reviewers

  • Carefully log any developments related to the assigned specialties in the proper databases

  • Ferry manuscripts through the editorial process, including:

  • Styling of the original manuscript

  • Reviewing/tracking of graphics and forwarding to Graphic Designer or Permissions Manager

  • Sending topic reviews to a variety of external contributors for review; setting deadlines and following up to ensure timely responses to review requests

  • Working with one or more DEs to incorporate contributor changes

  • Corresponding with contributors and DE to finalize the text of the topic and related graphics

  • Proofreading, checking links and references, and finalizing graphics in the final version of the topic

  • Publishing all new and revised content in a timely manner

  • Thoroughly proofread all new and revised topics and graphics prior to publication to ensure content is clean, error-free, and consistent with UpToDate's style guidelines.

  • Maintain quality review and annual review goals on a monthly and yearly basis

  • Carefully track DEs' progress toward annual goals and provide accurate reports each month to indicate completed and in-process work Prepare for and lead monthly specialty meetings with DE(s) in order to review the current status of the specialty's pending items and agree on action plans/next steps; distribute minutes following each meeting

  • Identify and address any errors in content before publication or by provided deadline, via careful proofreading, error reports, and topic inspector findings

Other Duties:

Performs other duties as assigned by manager

Please submit a cover Letter expressing why you are interested in this role and how your experience would relate.

Job Qualifications

Bachelor's degree in English, Journalism or related field or equivalent experience

Entry level; Editorial experience would be a plus, but not necessary

Excellent proofreading, time management, organizational skills

About Wolters Kluwer

Wolters Kluwer N.V. (AEX: WKL) is a global leader in information services and solutions for professionals in the health, tax and accounting, risk and compliance, finance and legal sectors. We help our customers make critical decisions every day by providing expert solutions that combine deep domain knowledge with specialized technology and services.

Wolters Kluwer reported 2017 annual revenues of €4.4 billion. The company, headquartered in Alphen aan den Rijn, the Netherlands, serves customers in over 180 countries, maintains operations in over 40 countries and employs 19,000 people worldwide. Wolters Kluwer shares are listed on Euronext Amsterdam (WKL) and are included in the AEX and Euronext 100 indices.

For more information about our solutions and organization, visit www.wolterskluwer.com, follow us on Twitter, Facebook, LinkedIn, and YouTube.


Wolters Kluwer U. S. Corporation and all of its subsidiaries, divisions and customer/business units is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status.


The individual may be exposed to private and confidential information, including personal health information, and is expected to adhere to company policies and all relevant laws regarding handling of such information.


For any assistance with your application for this job opening, please call the HR Source at (888) 495-4772 or email HRSource@WoltersKluwer.com. TTY is also available at 888 (4985) 4771.

The above statements are intended to describe the general nature and level of work being performed by most people assigned to this job. They are not intended to be an exhaustive list of all duties and responsibilities and requirements.

Equal Opportunity Employer Minorities/Women/Protected Veterans/Disabled